Document Controller

My client are seeking an experienced and highly organised Document Controller to join their team at our Gerrards Cross office. The successful candidate will be responsible for the effective control, distribution, and management of project documentation across multiple construction projects, ensuring accuracy, compliance, and timely availability of information to internal teams and external stakeholders.

This role is critical to maintaining document integrity throughout the project lifecycle and supporting efficient project delivery., * Manage the full document control process for construction projects from pre-construction through to handover

• Set up, maintain, and manage electronic and hard copy filing systems in line with company and project procedures
• Control the issue, receipt, tracking, and distribution of drawings, specifications, reports, RFIs, and other project documentation
• Ensure all documents are correctly named, version-controlled, and archived
• Liaise with project managers, engineers, commercial teams, subcontractors, consultants, and clients regarding document status
• Maintain document registers, trackers, and transmittals
• Ensure compliance with company standards, project requirements, and ISO/document control procedures
• Support audits by ensuring documentation is accurate, up to date, and readily accessible
• Assist with the compilation of O&M manuals, handover documentation, and as-built records
• Monitor deadlines and proactively follow up on outstanding documentation

• Proven experience as a Document Controller within the construction or engineering sector
• Strong understanding of document control processes and project lifecycles
• Experience using document management systems (e.g. Viewpoint, Aconex, Asite, SharePoint, or similar)
• Excellent organisational and time management skills
• High level of attention to detail and accuracy
• Strong communication skills, both written and verbal
• Ability to manage multiple projects and priorities simultaneously
• Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable

• Knowledge of ISO standards (e.g. ISO 9001)
• Experience working on large-scale or multi-project construction environments
• Understanding of technical drawings and construction terminology